Donation Request Letter Template
A donation request letter should tell readers who is asking, what the funds will support and why the request matters. Keep it factual, concise and easy to respond to.
A simple template
Dear [Name], I am writing to ask whether you would consider supporting [project or need]. Our goal is to raise [amount] for [specific use]. The funds will be used for [brief budget or planned expenses]. You can review the details here: [campaign link]. Any support or sharing of the information is appreciated, but there is no obligation. Thank you for your consideration. Sincerely, [Name].
Make the request credible
Use a realistic target, explain how funds will be managed and provide a way for readers to ask questions. Include evidence only when appropriate and when you have permission to share it.
Follow up respectfully
A brief follow-up may be appropriate, but avoid repeated pressure. Thank people for their time regardless of whether they donate.
Use a permanent campaign page to give readers one place to review the details.
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